Suppose you need a .NET engineer for your new project. What would you do? Go straight to LinkedIn and chaotically text people you like? Or maybe place a job ad across multiple hiring resources?
Both moves are wrong. One of the biggest mistakes beginners make is looking for someone without a strategic recruitment plan.
Before initiating recruitment, you must take a step back and plan strategically. You should also design a tech recruiting strategy template to make recruitment efforts more controlled, predictable, and effective.
Learn how to create a strategic hiring plan and get the template in our blog post.
What Is a Tech Recruiting Strategy Template?
A tech recruiting strategy template is a document that outlines the strategies, steps, responsible people, objectives, and deadlines required to attract top talent and hire them. It guides hiring managers on who to look for and allows them to track the results.
Every business that hires consistently should design and reuse such a doc to recruit people in a more organized way. Even though it has some standard sections, the tech recruiting strategy template is a custom thing adapted to unique business specifics.
Who Needs a Strategic Recruitment Plan and Why?
Companies that rapidly grow or have large teams cannot waste time brainstorming and strategizing every time they hire someone. It would take too many resources and make the hiring process unsystematic. Besides, it would complicate document management and cause confusion between different organization’s departments.
Therefore, all stakeholders must set the hiring goals and follow the same recruitment plan and deadlines. Besides, the tech recruiting strategy template lists key performance indicators to track the progress and measure the effectiveness of the recruitment department. By analyzing the data collected, you can learn how to streamline your hiring efforts and find the best candidates.
5 Steps to Create a Tech Recruitment Plan
A tech recruiting strategy template results from a larger plan and deeper analysis of the corporate and recruitment goals. That’s why, to create a template that truly makes your work more efficient instead of causing extra document work, you must analyze your needs to decide what information will facilitate the hiring process. Below are the steps to help you clarify the recruitment goals and turn them into a practical strategy.
- Understand your needs
Analyze the overall short- and long-term needs of your company to define the directions in which you plan to grow. For example, you could realize that in 6 months, your product development will enter another stage, requiring more senior QA engineers. It’s better to run a skill gap analysis in advance to gather a candidate base and be ready when the time comes.
The analysis will also help you understand what skills and type of cooperation you seek. Do you need independent talent and scale for short-term projects, or do you prefer building a stable in-house team? Would you like to optimize human resources expenses through offshore outstaffing? These and other questions need your careful analysis.
- Decide on the hiring approach
If you have hired before, look at what has worked and what hasn’t. Ideally, you should have measured the recruitment KPIs. However, even if you haven’t tracked hiring efficiency, your recruitment team can rely on their personal experience to establish the hiring approach.
At this stage, you will need to:
- Talk to hiring managers about their previous recruitment experience to determine strengths and weaknesses
- Create the perfect candidate profile based on your corporate policy and culture
- Process feedback from your past candidates to find ways to improve the hiring process
- Set the KPIs
There are dozens of key performance indicators that allow for tracking recruitment efficiency. You don’t need all of them. Pick the most informative recruitment KPIs like average time to hire, offer acceptance rate, cost per hire, and recruitment channel efficiency. Include them in the tech recruiting strategy template so that hiring managers fill in the data and measure the hiring efforts.
Learn more about 7 tech recruitment KPIs to adapt and ways to calculate them.
- Select the sourcing channels
Select several channels based on what has brought you the best results. You may use job boards, forums, freelance websites like Upwork, or social media like LinkedIn. The choice depends on where your potential candidates reside and are open to offers. The only right way to know that is to track recruitment channel efficiency during every hiring campaign. You can rely on this data to optimize the recruitment efforts.
- Plan the recruitment flow
Finally, you need to plan the recruitment stages and redistribute tasks at each. It will allow you to go step by step with hiring and set deadlines. The recruitment flow is another section to include in your tech recruiting strategy template and share it with the team members involved in the hiring process to keep them on the same page.
Free Tech Recruiting Strategy Template
Our recruitment agency uses tech recruiting strategy templates internally to manage the process and ensure we meet clients’ needs. We have designed a sample template that considers all the core aspects of effective recruiting.
Tech Recruiting Strategy Template
*Get this template and contact us to start a hiring process for a new job opening within our organization. Fill out the fields and submit the form to the recruitment team.
| Phase | Task | ||
|---|---|---|---|
| Position title | [Name of the position] | ||
| Requested by | [Name of the manager(s) who initiates the hiring process] | ||
| Hiring department | [Name of the department that needs to fill in the position] | ||
| Recruiter | [Name of the hiring recruiter] | ||
| Job description | [List the core qualifications, including soft and hard skills, and any special requirements] | ||
| Sourcing channels | [List the sourcing channels] | ||
| KPIs | [List the recruitment KPIs with expected and actual results] | ||
| Recruitment flow | Phase | Tasks | Deadline |
| Recruitment planning | • Identify needs and recruitment goals • Setup hiring team • Finalize selection guidelines | [Date] | |
| Sourcing strategy | • Approve the job posting • Select job portals • Choose candidate sourcing tools • Set KPIs and ways to track candidates | [Date] | |
| Screening process | • Contact suitable candidates • Pre-screen the interested candidates • Run hard and soft skill assessment interviews | [Date] | |
| Offer | • Send an offer to the selected candidate • Finalize the cooperation terms • Sign the agreement | [Date] | |
| Onboarding | • Set up an induction plan • Introduce the candidate to the project | [Date] | |
Note that this tech recruiting strategy template is made to be universal and may not include the details you find critical. Feel free to customize it and add the necessary sections. For example, you may include information on your company’s upcoming hiring needs to help recruiters prepare the candidate base in advance. The final format is up to you.
Sunvery for Hiring Outsourcing
Sunvery is a tech recruitment and staffing agency that helps companies find skilled engineers quickly. We have a well-established hiring process and specify clear deadlines and KPIs for each hire. You won’t have to worry about building a recruiting strategy and managing workflows. Our team does all the recruitment chores for you while you only meet suitable pre-screened candidates to make the final decision.
Contact Sunvery to learn more about our services and get a quote.